Effective Date: Last Updated – May,1,2025
This Privacy Policy governs the manner in which Embody Health and Fitness (“Embody,” “we,” “us,” or “our”) collects, uses, maintains, and discloses information collected from users (“you” or “user”) of our services. These include, without limitation, our website (https://embodyhf.com), client intake forms, online coaching platforms, email and SMS communication, and any other related services (“Services”).
We may collect the following types of personal information:
– Name
– Date of birth
– Contact information (e.g. email address, phone number)
– Gender
– Height, weight, and other biometric data
– Activity level and fitness goals
– Dietary habits and health information
– Responses to intake forms, check-ins, or coaching questionnaires
– Payment information (processed via third-party providers)
We collect information when you:
– Fill out an intake form
– Register for a program
– Sign up for a newsletter
– Make a purchase
– Respond to a survey
– Engage in coaching or support communication
– Interact with us through SMS, email, or our website
We may also collect technical information automatically, including:
– IP address
– Browser and device type
– Operating system
– Website behavior and usage (via cookies and analytics tools)
We use your information to:
– Provide coaching and support services
– Personalize your fitness and nutrition plans
– Respond to inquiries and client requests
– Send updates, reminders, and communications via email or SMS
– Improve our Services and content
– Process transactions and manage subscriptions
– Share testimonials or progress updates (with your consent)
We do not sell, trade, or rent your personal data.:
We may share information with:
– Trusted third-party service providers (e.g. HubSpot, Stripe, Google)
– Legal authorities, if required to comply with the law or prevent fraud
– With your consent, for client highlights or promotional purposes
Non-personally identifiable data may be used for analytics or marketing insights.
Mobile information (including phone numbers and SMS consent data) will not be shared with third parties or affiliates for marketing or promotional purposes.
Any references to data sharing in this Privacy Policy do not include text messaging originator opt-in data and consent. This information is never shared with third parties.
You may opt out of receiving SMS messages at any time by replying STOP. For additional assistance, reply HELP or contact us at info@embodyhf.com.
We implement reasonable technical and organizational safeguards to protect your data. This includes use of secure third-party platforms, encrypted transmissions where applicable, and restricted access controls.
No system can be completely secure, so we encourage caution when submitting personal information online.
You can update or request deletion of your personal data at any time by contacting us at info@embodyhf.com.
Withdrawing consent may limit your ability to access some or all of our services.
We use cookies and tracking technologies to:
– Understand user preferences
– Analyze traffic and site performance
– Personalize your experience
– Support marketing and advertising strategies
You can disable cookies in your browser settings. Some features may not function properly if cookies are disabled.
Our website may include links to third-party products, platforms, or services. We are not responsible for the content or privacy practices of these external sites.
We use Google Analytics to monitor site traffic and usage trends. Google may associate your behavior with demographic or interest data.
You can opt out via Google Ad Settings or the Google Analytics Opt-Out Browser Add-on.
In compliance with the California Online Privacy Protection Act (CalOPPA):
– Users may visit our site anonymously
– Our Privacy Policy link includes the word “Privacy” and is easily accessible
– Users will be notified of any policy changes on this page
– Users can update or request deletion of their data by emailing info@embodyhf.com
– We honor Do Not Track (DNT) signals
– We do not engage in third-party behavioral tracking
Our Services are intended for individuals aged 18 and older. We do not knowingly collect data from children under 13.
If we become aware of such collection, we will delete the data immediately. Contact info@embodyhf.com if you believe this has occurred.
In accordance with U.S. privacy law:
– We will notify users of a data breach within 7 business days via email and on-site notice
– We uphold the principle of individual redress for misuse of personal data
We comply with the CAN-SPAM Act by:
– Using truthful subject lines and sender information
– Identifying promotional emails appropriately
– Including our physical mailing address
– Offering clear unsubscribe options
– Honoring opt-out requests promptly
To unsubscribe, click the link at the bottom of any marketing email or contact info@embodyhf.com.
If you are accessing our services from outside the United States, your data may be stored or processed in the U.S.
By using our Services, you consent to this transfer and to the use and disclosure of your data as described in this policy.
We may update this Privacy Policy from time to time. Any changes will be posted on this page and reflected by an updated “Effective Date.”
We encourage users to review this page regularly to stay informed.
If you have any questions about this Privacy Policy, you may contact us at:
Embody Health and Fitness
info@embodyhf.com
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